6 Valuable Ways to Maximize Your Work Week

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Are you looking for ways to maximize your work week and have a more productive mindset at work? In this episode of the Maximum Lawyer Podcast, hosts Jim and Tyson discuss the most valuable parts of their work week. Both speak to 3 things they do each week to help with productivity.

For individuals who own their own company, it is important to spend some time at the beginning of your week going over your priorities and to-dos. Jim talks about how spending 15 minutes with his personal assistant each week allows him to know who he needs to connect with, what meetings he has and go through his emails. Having that support allows you to delegate your tasks to other people so you can take some of that workload off of you.

Physical and mental health is so important to ensure you have a good work week. Both Tyson and Jim speak to the importance of prioritizing self care before they start the day, which helps get them focused and in the right mindset. Whether it be working out first thing in the morning or having a standing massage session in the middle of the week, these self care moments allow for you to recharge and refocus to continue your day.

Having weekly leadership team meetings is a huge part of not only having a successful company, but ensuring members of your team are on the same page and working well. Think of these meetings like a football team huddle, where you get in, figure out your game plan and “break” to get back to business. It allows for everyone to understand the goals for the week and speak to any wins or challenges.

For those in the legal field, mastermind sessions are a great way to network and learn from others. It is a chance to share your struggles with other law firm owners who will advise you on how to work through them.

Implement some of these strategies into your work week to achieve more productivity!

Take a listen!

Jim’s Hack: In every conversation you have you are being presented with content ideas. Notice, pay attention and write it down!

Tyson’s Tip: Grab the YouTube Transcript Extractor Chrome Extension!

Episode Highlights:

  • 2:42 Jim discusses the importance of spending 15 minutes each day with his personal assistant to delegate tasks and clear out his calendar and email inbox.
  • 4:16 Tyson talks about the significance of his daily workouts in helping him stay focused and release extra energy, as well as the added benefits of cold plunges.
  • 8:53 Tyson highlights the value of the L10 meeting, a weekly leadership meeting where the firm's leadership team comes together to address issues, align goals, and move the firm forward.
  • 11:35 Speaker 2 emphasizes the need to take time to rest and relax in order to have a clear mind and come up with innovative ideas.
  • 13:51 Speaker 3 explains what a mastermind is and how it involves sharing goals, wisdom, and problem-solving among law firm owners.


🎥 Watch the full video on YouTube here.

Resources:

Transcripts: 6 Valuable Ways to Maximize Your Work Week 

Jim Hacking:
Welcome back to the Maximum Lawyer podcast. I'm Jim Hacking.

Tyson:
And I'm Ty Simutrix. What's up, Jimmy.

Jim Hacking:
Oh, just dealing with the joy of having a 21-year-old and three teenagers. It's lots of fun these days. My mother-in-law always used to say, little kids, little problems, big kids, big problems. So it's funny how that has sort of played out.

Tyson:
It's funny, I've always heard that too. And it's hard to believe sometimes where, because it can be really hard when you're young. It can be really, really hard. But it's hard to believe that it could get more difficult. And I'm sure it does. It's…

Jim Hacking:
It's just different. I mean, it's more fun too. I mean, you have these little adults running around and you have these great conversations. And I'm at this stage now where my kids will say something to me that's actually pretty insightful about myself that I didn't recognize. So it sort of cuts both ways.

Tyson:
Yeah, that's the part that I think is cool is like the just seeing them grow and develop. It's just the coolest thing. And like having I remember the first time I had like a Quasi-intelligent conversation with Jackson and I'm just like this is this is cool Like I like you're I can actually talk to you down like I connect actually we can actually communicate back and forth And it's not just like hey, that's a toy. It's it's a it's more advanced than that. But so today we're gonna talk about two things we're gonna talk about The most important parts of our work week and Um, two of those are, it's funny because of the same for each of us. Um,

Jim Hacking:
Well, actually,

Tyson:
and the,

Jim Hacking:
I've changed my mind, and I now have

Tyson:
okay.

Jim Hacking:
one, so we don't match, but I can still chime in on yours.

Tyson:
Okay, very good. I like it. And then I'm waffling on one of mine because it's so new to me. You probably know what I'm talking about. I talked about it on the previous episode, but it's so new to me, but it's so,

Jim Hacking:
Yeah, no,

Tyson:
it's

Jim Hacking:
you gotta

Tyson:
really

Jim Hacking:
pick a different

Tyson:
cool.

Jim Hacking:
one, because you just talked about that.

Tyson:
Yeah, I can't do it, but I won't, but I'm going to mention it at least. And then we're going to talk a little bit about the Guild Mastermind a little bit. So right now we're going to talk about, let's start with our first, we'll go with our number one, okay? What is our number one most important part of our week? So most valuable parts of our week. So I'll let you go first. I wonder if your number one is still the number one.

Jim Hacking:
So my number one is definitely the 15 minutes I split up over the course of five days. I do 15 minutes every day for five days where I talk to my assistant and my personal assistant and having her sort of leverage my communications with other people, my meetings with other people, clearing out my calendar, clearing out my email inbox. That time that I spend with her, it's like getting another 40% of me. just by having her do a lot of the stuff that I don't want to do.

Tyson:
Interesting. I do not have that on my list, but it maybe should have been on my list, but that's why I'm making it three. I'm going to keep it at three though. No. And we talked about, for those of you that have not seen it, go to the Facebook group and we did a presentation on executive assistance. But it's… Yeah, it's extremely valuable because it really does. It keeps me on track. I can only imagine with you, you need to be wrangled quite a bit and reeled in. And so I'm sure that that's keeping you on track is, you know, it would be a nightmare. It would be for me, if I were your executive assistant, it would be a nightmare for me. It would absolutely be terrible. But I'm glad. You know, I'm glad that you have one now, but that's really valuable. So my number one though is, I told you I was going to do like a more personal one. This one is, I mean, my workout, like getting, getting my workouts in and, and it allows me to get focused. Like it's rid of that extra energy that I, that I, that, that I don't really need. It's like extra energy that. I don't know about you, it's almost like a nervous energy, but once I've done my workout, I come to the office and I'm just focused. But with that, so there's this new thing I've started doing with, and it's the cold plunge stuff. But so doing these, the cold plunge is. There is an energy that lasts throughout the day that is just incredible, man. I cannot stress it enough, but I'm putting those two together in one because I usually do them back to back. I'll do the workout. I'm actually still cold from doing mine this morning, but it is… For those of you that have not done them, I think it's really viable. And those of you that have ignored your bodies and your health, please stop doing it. Take care of yourselves because that is really what dictates what you're able to do in your firms and for your families. All right, what's your number two Jimbo? All

Jim Hacking:
Well,

Tyson:
right,

Jim Hacking:
before

Tyson:
you got

Jim Hacking:
we get

Tyson:
more

Jim Hacking:
to

Tyson:
to

Jim Hacking:
that,

Tyson:
that? Yeah.

Jim Hacking:
I want to chime in on yours because I had it on my list and then I took it off and that's the exercise. So, you know, I had ignored my body for a really long time and I got really out of shape and about a year ago I made a commitment to workout cardio 45 minutes every day and then do a little bit of weight training on extra on some of the days. And so that then and I've started off my day with that. So I'm at the gym at five every morning and it really helps me. You're right. It helps me calm my mind and sort of sort things out. And unfortunately for you and Becca and Amra, my assistant, that's also a time where I like to send lots of texts. Cause that's when I have lots of ideas. So it really helps me get into a sane place. Um, and plus, you know, I don't, I don't get in the ice bath, but I do get in the, um, steam room and so I'm sweating for pretty much an hour straight. And I think that getting those toxins out, um, really, really helps. And also, um, And the work I'm doing, I'm walking at a very steep incline, 45 minutes, my heart rate's up at about 133. And when I go for walks with people, I'm like, I'm like laughing, I'm like, I'm just way far, my kids couldn't keep up with me on walking, so it's pretty funny.

Tyson:
Yeah, some of my favorite days when I go gym, sauna, cold plunge.

Jim Hacking:
Hmm.

Tyson:
And those extremes are just, it's a great feeling. But yeah, and wouldn't you say your mental acuity, your stress, all that's changed since you started working out more?

Jim Hacking:
Yeah, for sure. Yeah, my stress is still my stress, but yeah, I think I have better ways of dealing with it and I certainly think I'm sleeping better because I'm using my body and I'm tired.

Tyson:
100%, absolutely. All right,

Jim Hacking:
So

Tyson:
let's get to your number two.

Jim Hacking:
for my second one, one of my most important hours of the week, and I just did it yesterday, is my massage. So I get a massage for an hour and a half every Wednesday, or I move it around if I have to, but it's on my standing calendar, and Wednesday's at one o'clock, and I'm 53, and I'm tight as hell from all that damn time on the treadmill, and… It's really, really helpful to move those joints. My massage lady just learned some new things where she's pretty much pulling and stretching on my legs and twisting them all around. And it's really, I mean, right just now I'm thinking about like I wanna yawn because I just, you know, you get that feeling when the muscles are getting the oxygen moving and things are sort of working themselves out. It's hard to beat that hour and a half a week. I'm hoping to do two. two massages a week at some point, but that shit is expensive.

Tyson:
Yeah, I do mine monthly. I don't do mine weekly. Um, I, my massage therapist, she said there's no point in doing it more than, uh, every once a month. So I know

Jim Hacking:
I disagree

Tyson:
I'm

Jim Hacking:
with that.

Tyson:
sure you enjoy it. Well, I listen,

Jim Hacking:
And she's

Tyson:
I,

Jim Hacking:
part of the sales prevention department then, if that's what she's telling

Tyson:
yeah.

Jim Hacking:
you.

Tyson:
Well, she, well, she's like, it's funny because my massages, they're not super enjoyable, like she's like dig it in there. Um. but she just has a different approach. But you are right though, there's just a, for people that aren't doing them, 60 minutes is a waste of time, do 90 minutes. 90 minutes is the way to go. And they are, there's a bunch of benefits to them. So I definitely recommend it. My number two is our L10 meeting. And our L10 meeting, it's an opportunity for our leadership team to get on the same page with things. It's our opportunity to see if there's any issues. resolve any issues and move the firm forward generally as a whole. And it's an extremely, L10 is a term that we basically just stole. It's from scaling up, but we like, or not scaling up, it's from,

Jim Hacking:
section.

Tyson:
what is it Jim? Traction, it's from traction. but it's our weekly leadership meeting. So if you're familiar with traction, you're familiar with Elton, we're more of a scaling up firm, Jim's is more of a traction firm, but it's a great opportunity and we've trimmed ours down to it's 50 minutes. It used to be a lot longer, it's now 50 minutes and we get in, we execute, we get out. And it's a really beneficial time for our firm, our leadership team to get on the same page and move things forward.

Jim Hacking:
So it's the one time during the week where everybody on leadership is dedicated towards working on the business, fixing things as opposed to the triage or fires of the day. So yeah, you've gotta be spending some dedicated time each week. where you're actually moving things forward, fixing things, and sort of future-focused as opposed to living in that time of urgency. So yeah, that was one of mine too that I dropped so that you could use it, but that's definitely an important, for us, hour and a half of our week.

Tyson:
Love it. Well then, what is your number three then?

Jim Hacking:
So my number third one, I thought about this for a while and I think the third most valuable hour that I have each week is the time that I spend with my therapist. I think that I'm a complicated dude with lots of things to talk about, lots of moving parts in my life, and I think that the time that I spend with her is invaluable and it sort of, I went yesterday, I go, it's funny, my massage. therapists and my head therapists are next door to each other. So I do it back to back. And so it's really great. You know how like I think our eight o'clock show on Saturday mornings for people in the guild is so good because we just woke up. There's no bullshit at eight in the morning on a Saturday. There's also no bullshit when you sort of wake up from a massage and go right into therapy. You're like, Oh yeah. And you're also much more malleable and willing to listen. And it's, it's a really good routine for me.

Tyson:
So you do that weekly?

Jim Hacking:
Mm-hmm.

Tyson:
Wow, that just seems like a lot, but that's great. I

Jim Hacking:
It is a lot.

Tyson:
mean, clearly you're getting something from it, but that's a… What I think is interesting is when you start to dissect successful people and what you start to find is like, they spend so much time on their body and their mind, as opposed to… the average person. Would you say that that's true? Like that they

Jim Hacking:
Yes.

Tyson:
that I mean, but you're not like when you're younger, you don't think about that stuff. When you're younger, you think, oh, I just got to do the work, just got to do the work, you got to do the work. And you ignore the fact that part of the doing the work is taking care of your body and your mind. It's really interesting.

Jim Hacking:
Well, and eventually when you've been around for a while and your firm has grown to a certain size, then your actual, the actual work that you're supposed to be doing is the thinking about how to make things better. It's the bigger picture stuff, the visionary stuff, the stuff that doesn't involve grinding, but rather thinking. And so in order to have your mind and body at the best, I think you've really got to take time to rest and relax. And, you know, it's when you get in that ice bath or get in that steam room your mind sort of wander and think that's where that's where your best ideas come from.

Tyson:
Man, I'll tell you what, my mind does not wander much when I'm in that ice bath. I'm focused on the clock and I'm like, ah, when that timer goes off, I'm out of here. But the sauna, definitely, oh man, yeah, it's all over the place. So for my third one, I'm gonna go with my weekly CEO report. It's a video that I put out every week at the same

Jim Hacking:
Mmm,

Tyson:
time.

Jim Hacking:
this

Tyson:
And

Jim Hacking:
is

Tyson:
it

Jim Hacking:
interesting.

Tyson:
used to be a written one. Yeah, it used to be a written one. It was more complicated for me to do because I would have to sit down and write it out. But this one, now I do it via video and it's basically my, I'm talking to the firm about, you know, what I'm, I've got a form I used to fill out, but now it's sort of a script I go off of where, like what I'm thinking about. And it could be whatever topic I've been thinking about for that week for the firm. And then after that, I go through. anything that's new, so any new announcements, and then anything from the leadership team that I need to tell people about. And then I go through the numbers for the week. So I go through new cases, I go through new Google reviews, through checks that we've received, any errors we had when it comes to systems, and then there's like four other things, or our current caseload, and then I can't remember the other three.

Jim Hacking:
Probably section on how cool Jim is, I would think.

Tyson:
Absolutely, that is absolutely what it is. But yeah, but I go through those and it's basically an update on the health of the firm essentially. And I think it's pretty valuable.

Jim Hacking:
You're listening to the Maximum Wale podcast. Today it's Jim and Tyson. We're talking about the things that we look forward to in our week that really help us move forward. And now we're gonna segue into another topic and that is what is a mastermind, the power of a mastermind and sort of. how has the mastermind served some of the members of the guild and us as law firm owners? So Tyson, why don't you explain to people who might not know or know the concept of a mastermind, sort of what is it?

Tyson:
Yeah. So what it is, it's the first time I was ever introduced to it was, you know, through John Fisher's mastermind. Had no idea what it is. And I had heard the concept before, but I'd never really been to one, but it's really what it is, it's, it's about synergy and really wisdom and shared goals. Um, and it's really about, you know, getting in a room and you. you're open, you're vulnerable, you tell other law firm owners what you're struggling with. And then other law firm owners that are in the same room with you that have been there before or that are going through the same things that you're going through, they help dissect that issue and then help solve the problem is really what it is. And they do that through a lot of asking questions. They sometimes will ask pointed questions. Sometimes they will give you advice that you don't want to hear but you need to hear and it's you know we've seen quite a few break free the breakthroughs over the years by doing these and it is it is an extreme there's what we do have four times a year is because it's extremely valuable thing for members to do

Jim Hacking:
Yeah, I've really enjoyed the masterminds. I've always gotten things out of it, like you said, by hearing the advice that other people give. But you know, it's such an interesting dynamic. I mean, again, we talked earlier about, you know, working on your business. So these are law firm owners who are willing and able to step away from their firm for a Thursday afternoon and an all day Friday to go and share and listen to other law firm owners talk about the issues that they're trying to overcome. Those hot seats are powerful when you're, quote unquote, on the hot seat. You know, you're gonna go for five or 10 minutes about what's bothering you, and then everyone's gonna tell you how dumb you are and how you need to think about this and that. And then for me, you know, I'm taking a ton of notes because you can hear things from people who have a law firm that's a year old. You can hear from people who have a law firm that's 20 years old, and you'll get great value out of that. But for me, the real value of the mastermind comes from when I tell other people what they're doing wrong, because invariably, that is something that I need to hear. I tell the story about one of our Mastermind members who was talking about, I just wanna sign up cases and bring in as many cases as I can and then let everybody else figure out how to deal with all those cases. And I really got sort of indignant at that person and then I realized that person was me, that that's what I was doing, that's what I wanted to do. I just wanted to. you know, grow at breakneck speed, not give any real sense to capacity and to, you know, how much the team could actually produce. And so that really struck me when I was telling him how dumb he was when really I was talking to myself.

Tyson:
Yeah, so, and you know, we're big on confidentiality, so we're not gonna mention any names or anything, but there was a member in one of ours, in our group where… he is struggling because he runs the firm, but he wants to get back into the litigation and wants to get back into trying the cases. And he's sort of given that stuff up. And it's interesting, because as I was giving my feedback and asking questions, I was kind of thinking, like, this is something that I struggle with. This is something that I've been through as well. And I think we did, really good plan for him to pivot and get back into the courtroom like he wants to do because like that's where his passion is and I think I think I think it's okay though it's absolutely okay to pivot and you know, shift where like you have a vision for something and you figure out, okay, that's not quite where I wanted things to be. I want to, I want to shift and my vision has changed a little bit and that's, that's great. But I think that there were a lot of great breakthroughs that he had that's going to allow him to get to fulfill that true vision that he has for what he wants out of his career. And I think there's like great breakthroughs, but to your point though, it was interesting because I was, as I was hearing him talk initially, I'm thinking like, oh, I, this is, I know this exact struggle. And that is, you're right, that's how it is sometimes with the advice you're giving is the advice that you're really telling yourself.

Jim Hacking:
And the concept of a mastermind comes from Napoleon Hill, which in his book, Think and Grow Rich, he talks about the power of the mastermind, that in other words, it's the collective. You know, I always tell people at the beginning of our time together, I was like, you know, this is the one time where the 14 of us or the 16 of us, the one time we're going to be together, this particular group. And it really is the collection of all those minds thinking really hard when you're done. With those days, it's like sitting through depositions all day. It's like you've been doing intent listening and hopefully, you know, chiming in here and there. It's not for the faint of heart. But, you know, when I think about masterminds, I think about a couple of quotes, which are, you know, you are the sum total of the five people you spend the most amount of time with. That's something that I think really comes through, that if you're in these rooms and you're talking to people and you're trying to succeed, then you're really not… with people who are losers or people who are just Debbie Downers and those kinds of people. The other quote that comes to mind when it comes to the mastermind is, if you're the smartest person in the room, you're probably in the wrong room. So we all have something to learn. Tyson and I always come away from the mastermind learning things about our particular law firms that we can either it's during the actual hot seats. And then the other thing that I should mention is that To me, some of the best value out of the Mastermind have been those offhand, sideways conversations with people, the dinner after, the lunch during, you know, the breakfast, talking to people, and you never know where the next best idea is going to come from. So if this is something that interests you, you should think about joining the Guild, because you have to be a member of the Guild to join, and our next Mastermind is going to be in Miami, and I'm looking it up. It's on Thursday, October 19th. Friday, October 20th. It's going to be a lot of fun. We've already got a fairly good number of signups, so we might have a couple of extra groups, but we'd love to have you if that's something that interests you. I think it's going to be a great one. The one we just had in Denver was certainly well received. And, you know, there's also that sort of clarifying of just getting away, resetting, and just sort of having that ability to come back fresh with new ideas. And one of the last things I'll say is that one fun thing that sort of happens. at the after the masterminds is sometimes people come back and hire new people and that's a great thing and sometimes people come back and fire old people. So there's just a lot of growth. It's really just thinking of it as an accelerated opportunity to make a big jump as opposed to the daily or weekly innovations and improvements which are also important. This is just another way to do it sort of on a faster pace.

Tyson:
Or like another member, they were going to go back and fire a long-term member, and that long-term member ended up resigning. They posted in the group the other day about that, so I thought that was really interesting. It was going to be a really difficult conversation for

Jim Hacking:
Oh, I missed that.

Tyson:
the member. And so it was a big thing. One of my favorite parts though, and then we'll wrap things up, but one of my favorite parts though is where… you know, the accountability part where someone will say, well, okay, you're saying that you've said this six months ago at another mastermind. What are you going to commit to? They'll say, they'll pin them down and say, okay, what are you going to, are you going to do these, these things? What are you going to do? And I'm going to, and it, it forces them because they said that they were going to do these things. They didn't do them. And now they're holding their feet to the fire or they'll just before it even gets to that point, they'll hold their feet to the fire before that. and they'll make them make that commitment, which I think is fantastic. That's one of my favorite parts. But you're right though, the dinner sessions where you're like afterwards, like, hey, like I thought about that a little bit. What do you think about this? Or what do you think about that? Those are always really good. But all right Jimbo, let's wrap things up. If you do wanna join the guild, you can go to maxlawguild.com. If you are interested in our mastermind in Miami, that's where the next one's gonna be. Go to maxlawevents.com. So and if you want to if you're interested in both you can just go to maxlawevents.com and you could join and Get your ticket at the same time. All right, Jimmy Before we get to our tips and hack the week if you all would give us a five-star review We would greatly appreciate it. It's helped spread the love to other law firm owners by You know the more Google reviews you get the more likely that the podcast channels are gonna be willing to show us to other members, so If you'll do that, we would appreciate it. All right Jimbo, what is your hack of the week?

Jim Hacking:
There is a river of content ideas passing you by every day and you haven't been paying attention You haven't been writing them down But in every conversation you have whether it's with a paralegal a client another lawyer You are being presented Continuously with content ideas. You might not have the glasses on to spot them yet But they are there and when you pay attention and write them down you will have a never-ending supply of content ideas. I Refused to buy this idea. I don't know what to talk about You know exactly what to talk about because you talk about it all the time And if you don't know the answer to a question that somebody asks you go figure out the answer to that question and then make A video about it because if somebody else has that question If someone has that question someone else does too So you do not need to buy a book or hire someone for content ideas Just pay attention to what goes on each day and find a way to record it

Tyson:
It's figureoutable as Jim likes to say. It's figureoutable. I like that one. So mine's a fun one. I think you might like this one. It is the YouTube transcript extractor Chrome extension. And so you can, yeah, exactly right. And so it's a Chrome extension. You could be watching a YouTube video. And if you wanna extract that transcript, it's not just yours, anyone's YouTube video. You click a button and it'll give you two options. You can have a summary of the video or you can have a transcript of the video and it is really, really cool. So I recommend it. YouTube transcript extractor Chrome extension. So if you go to just, you've got Chrome, this won't work in other browsers. So, but if you do have Chrome, just go and get that extension and add it to your browser. It's pretty awesome. So that is my tip of the week. So. Jimbo good talk to you. We got three to go baby.

Jim Hacking:
Thanks,

Tyson:
I think

Jim Hacking:
brother. Good stuff.

Tyson:
Yeah. All right. See you man

Jim Hacking:
Word.

Tyson:
I was going to tell you.

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